Privacy Policy

1 Overview

The Willie Hutch Jones Educational & Sports Programs ("WHJESP," "we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at whjesp.org.

By using our website, you agree to the collection and use of information in accordance with this policy. If you do not agree with this policy, please do not access or use our website.

2 Information We Collect

Personal Information You Provide

We may collect personal information that you voluntarily provide to us, including:

• Contact information — name, email address, phone number, and mailing address
• Donation information — payment details and billing address (processed securely through third-party payment processors)
• Registration information — details provided when signing up for programs, events, or volunteering
• Communication data — messages sent through our contact forms or email

Information Collected Automatically

When you visit our website, we may automatically collect certain information, including:

3 How We Use Your Information

We use the information we collect for the following purposes:

• To operate, maintain, and improve our website and services
• To process donations and send donation receipts
• To manage program registrations and event participation
• To respond to your inquiries and provide customer support
• To send newsletters, updates, and information about our programs (with your consent)
• To analyze website usage and improve user experience
• To comply with legal obligations and protect our rights

4 Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following limited circumstances:

• Service providers — trusted third parties that assist us in operating our website, processing payments, and delivering services
• Legal requirements — when required by law, regulation, or legal process
• Safety — to protect the rights, property, or safety of WHJESP, our users, or the public
• Consent — with your explicit consent or at your direction

5 Cookies & Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and gather analytical data. Cookies are small data files placed on your device when you visit a website.

Types of Cookies We Use

• Essential cookies — necessary for the basic functionality of the website
• Analytics cookies — help us understand how visitors interact with our website (e.g., Google Analytics)
• Performance cookies — used to monitor and improve website performance (e.g., Hotjar)

Managing Cookies

You can control and manage cookies through your browser settings. Most browsers allow you to refuse cookies or alert you when cookies are being sent. Please note that disabling cookies may affect the functionality of some parts of our website.

6 Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• SSL/TLS encryption for all data transmitted through our website
• Secure payment processing through PCI-compliant third-party providers
• Regular security assessments and monitoring
• Limited access to personal information on a need-to-know basis

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

7 Children's Privacy

As an enrichment and sports program serving youth, we take children's privacy very seriously. We do not knowingly collect personal information directly from children under 13 without verified parental consent.

Program registration for minors is handled through parent or guardian submissions. If you believe we have inadvertently collected personal information from a child under 13, please contact us immediately so we can promptly delete such information.

8 Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• Access — request a copy of the personal data we hold about you
• Correction — request correction of inaccurate or incomplete personal data
• Deletion — request deletion of your personal data (subject to certain legal exceptions)
• Opt-out — unsubscribe from marketing communications at any time

To exercise any of these rights, please contact us using the information provided below. We will respond to your request within a reasonable timeframe.

9 Third-Party Services

Our website may use or link to third-party services, including but not limited to:

• Google Analytics — for website traffic analysis
• Hotjar — for user experience analytics and heatmaps
• Payment processors — for secure donation processing
• Social media platforms — for content sharing and engagement

These third-party services have their own privacy policies governing the use of your data. We encourage you to review their policies.

10 Policy Changes

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. When we make changes, we will update the "Last Updated" date at the top of this page.

We encourage you to review this Privacy Policy periodically. Your continued use of the website after any changes constitutes acceptance of the updated policy.

11 Contact Us

If you have any questions about this Privacy Policy or our data practices, or if you wish to exercise your privacy rights, please contact us.